Office Administrator
Summary
This position is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The office administrator organizes and supervises the administrative activities that facilitate the smooth running of the office.
This position primarily deals with paper work, filing, phone calls, staff and project meetings. The office administrator is responsible for the management of human resources, budgets, property facilities, keeping records and monthly payrolls of staff.
Responsibilities and Tasks
• Record office expenditures and maintaining the budget and petty cash
• Assist in the preparation of company budgets and expenses
• Organizing the office layout and maintaining supplies of stationary and equipment
• Maintaining the condition of the office and arranging for any necessary repairs
• Organizing staff and project meetings, preparing meeting agendas and writing meeting minutes
• Writing reports to higher management which may include reports on finances, staff performance or annual reviews.
• Manage payroll and ensure accurate, timely and efficient distribution of salaries
• Administer salaries and work out leave entitlements
• Review and respond to correspondences
• Design filing systems and ensure they are maintained, up to date and ensure that personnel files are up to date and secure
• Assist staff in maintaining files and databases
• Coaching and disciplining staff
• Ensure the maintenance of a working environment that yields productivity
• Perform a series of secretarial functions for the organization and provide additional services depending on the company's policies
Skills Requirements
• Good oral and written communication skills
• Highly organized and flexible
• Multitasking and ability to meet changing deadlines
• Skills in staff supervision and management
• Detail oriented and works with a high degree of accuracy
• Self-directed and able to complete tasks with limited supervision
• Very effective organizational skills
• Minimum Education Requirements
• Very good command of English and Arabic (written and spoken)
• Good Computer skills (Office Suite, Internet as minimum)
• Basic knowledge in Accounting
To apply please send your CV to jobs@scitecs.com and put "Office Administrator" in the Subject
